Fair Workplace Council Sweatshop Free Electronics

ARTICLE 5: MEETINGS

SECTION 5.1: REGULAR MEETINGS

The Board must hold Regular Board meetings four (4) times per year, once each quarter. Meetings may be held at a place designated by a majority of the Board, if not specified, it will be held at Fair Workplace Council’s principal office.

SECTION 5.2: ANNUAL MEETINGS

Fair Workplace Council must have an Annual Meeting every March. The meeting will be open to the public and will be announced at least thirty (30) days in advance. All persons with voting rights will be notified either in writing or by e-mail. At minimum, the agenda of the annual meeting will be:

(a) Election of the Board
(b) Review of annual financial statement
(c) Review of accomplishment or failure to accomplish social agenda
(d) Plan and goals for the up coming year
(e) Public discussion and feedback

SECTION 5.3: SPECIAL MEETINGS

The Board Chair, the CEO, or by any two Board members may call a Special Board Meeting. The meeting will be held at a place specified by the persons who called the meeting.  If they do not specify a place, the meeting will be held at the principle office of Fair Workplace Council.

SECTION 5.4: QUORUM, NOTICE, AND ATTENDANCE

At least 50% of the Board must attend the meeting to create a Quorum. Board members must receive notice of any Board meeting at least two (2) days in advance. Meeting notice must be given by e-mail or by written notice (overnight delivery). Board members may attend meetings in person, by telephone conference, electronic video screen communication, or internet based conferencing system so long as:

(a) All participants can be identified as members of the Board.
(b) All participants can hear, speak, vote, and participate as if they were present in person.
(c) All participants can view all material presented at the meeting and has the ability to present material to all other participants.

SECTION 5.5: WHAT CONSTITUTES BOARD ACTION

A Quorum may act on all regular business of the Board, and every decision made by a majority of Board members present is considered a Board action. Any action in these Bylaws that specifics approval by the Board without further specification or qualification means a decision made by consent of a majority of Board members present at a meeting where there is a Quorum. Certain actions and decisions must follow other voting rules if specified by these Bylaws.